Annual General Meeting(AGM)

Transparency, accountability, and student voices—at the heart of our AGM.

A large conference room filled with people sitting at tables, listening to a panel of five individuals seated at a long table at the front. A large screen behind the panel displays a presentation titled 'IT'S ALL ABOUT YOU' with images of money, playing cards, and dice.
A man with brown hair and a beard, wearing a black hoodie with green text on the sleeve, is holding a microphone and speaking in a seated audience. Several other people are sitting next to him, listening attentively in a room with gray walls.

Welcome to
our AGM.

A person in a white hoodie sitting in an auditorium or conference room, facing forward, with many chairs and other people around. A young man is speaking or presenting at a table with a laptop.
A presentation slide displaying a pie chart titled 'Programming' with allocation figures for various programs, including Kickback 004, Community & Engagement, Student Perks Program, and Chilliwack, with individuals seated at a panel table below.

Where SUS members are given the opportunity to learn more about our financials, achievements, and goals as well as provide feedback on items on the agenda.

It is also the only time the membership can approve special resolutions, such as amendments to the Bylaws.

2026 AGM

Meeting
Documents

Agenda

1. Call to Order

1.1. Land Acknowledgment
We acknowledge that the UFV Student Union Society is located on the traditional andancestral territory of the Halq'eméylem-speaking Stó:lō peoples. We recognize and honourtheir long-standing stewardship of these lands and express our gratitude for the opportunityto live, work, and learn in this territory.

1.1.1 Roll Call

ACTING CHAIR:
Tanvir Hundal -Vice President Internal

BOARD MEMBERS:

Bilal Faisal Faheem - President

Tanvir Hundal - Vice President Internal

Gurpreet Singh - Vice President External

Eeman Kaur - Vice President Students

Balkaran Singh Gill - Student Representative At-Large

Gurarmaan Dhillon - Student Representative At-Large

Nichaela Jacob - Student Representative At-Large

Prabcharn Singh Mahal - Student Representative At-Large

Olivia Lake de Meza - Executive Director

GUESTS

Karan Pahal - Finance Manager

Trevor McWilliams - Doane Grant Thornton LLP

REGRETS

N/A.

2. Items for Adoption

2.1. Consent Agenda

2.1.1 Approval of the Agenda

BIRT the 2026 SUS AGM agenda is approved as presented

2.1.2 Approval of AGM 2024 minutes

BIRT the 2025 SUS AGM minutes are approved as presented

2.2. Conflict of Interest Disclosures

3. Special Presentations and Discussions

3.1. Introductions

3.2. Presentation of Audit: 2024-25 Financial Statements‍ ‍

3.3. Call for Auditor
BIRT Grant Thornton be appointed auditor for the 2025-2026 financial year.

3.4. 2026-27 Budget Presentation

3.5. SUS Annual Report

3.6. Executive Goal Plan Presentation

4. Question Period

5. Giveaway!

6. Adjournment

Why should I attend the AGM?

AGM is the most important way for students to communicate their feelings on how SUS has done in the past year, as well as provide oversight of the Society's membership on the effectiveness of Executive Goal implementation.

In the case that special resolutions are presented, the membership must approve these resolutions in order for their implementation to be democratically legitimate.

For more information about the AGM please email: info@ufvsus.ca