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Jarret, Rep at Large for SUS, was wondering if anyone is aware of any businesses that can offer or  have offered SUS a special discount or donations of BBQ supplies in the past. He is planning a price list of supplies for our upcoming event Weeks of Welcome to welcome all students at the beginning of the fall semester.

Please email: Jarret@ufvsus.ca

1. Welcome                                                                                                                  

2. Items for Adoption

2.1 – Minutes, Regular Meeting, May 17th, 2013

2.2 – Agenda, Regular Meeting, May 31st, 2013

3. Open Floor

3.1 – UFV/SUS mentorship program.                                                                   M. McDonald            

4. Reports

4.1 – Advocacy Committee                                                                                     K. Hendricks

4.2 – Events Committee                                                                                       Z. Soderstrom

4.3 – Executive Committee                                                                                            S. Potter

4.4 – Finance Committee                                                                                           R. Petersen

4.5 – Governance Committee                                                                                   G. Stickland

4.6 – Student Centre Project Report                                                                                S. Potter

4.7 – Strategic Planning Committee Report                                                                       D. Ellis

4.8 – General Managers Report                                                                             M. McDonald

5. Previous Business

6. Decision Items

6.1 – Motion concerning the creation of a standard services committee.              K.Hendricks

6.2 – Motion concerning the purchase of a Danby 3 cu.ft Compact Refrigerator for $225. T. Davies

6.3 – Motion concerning fans for the Chilliwack Office.                                                 T. Davies

6.4 – Motion concerning the Teachers Education Program Student Association Fund Claim for their student graduation celebration.        T. Davies

6.5 – Motion concerning the new Discipline Process Policy and an associating Management Establishment Policy.              G. Stickland

6.6 – Motion concerning the UFV Health Club and Dance Club has submitted registrations packages.

G. Stickland

6.7 – Motion concerning VP Social taking an official two weeks stress leave and we appoint Natalia Deros as Interim VP Social from now until June 17th.                                                                                              S. Potter

6.8 – Motion concerning the Visual Arts Student Association requires a maximum of $538.58 plus tax ($603.21 total) to paint a mural on the back wall of Aftermath.                                                                              S. Potter

6.19 – Motion concerning the committee structure policy to comply with our direction of the committees and new external committee members.                                                                                                     S. Potter

6.10 – Motion concerning the invitation for two delegates from the Student Union Society to the Gallivan and Associates conference, June 3-6, 2013 free of charge.                                                                       S. Potter

6.11 – Motion concerning the CASA conference in Lethbridge Alberta on June 28-July 1st. S. Potter

6.12 – Motion concerning the UFV Health Club fund claim for $100 semester funding. G. Stickland

7. Special Presentations and Announcements

8. Date and time of next meeting

8.1 – The next meeting will be held on June 14th on the Abbotsford campus at 9:30 a.m. in room C1429.

9. Adjournment

 Motions

 6.1 – WHEREAS the student union society offers a variety of services, and WHEREAS these services require frequent review, consultation, and decision making; BE IT RESOLVED that a standing services committee be formed to oversee the management of these services.                                                                                K. Hendricks

6.2 – WHEREAS the Abbotsford Office has requested a new fridge and the Finance Committee has reviewed options, BE IT RESOLVED that we purchase one Danby 3 cu.ft Compact Refrigerator for $225.                                               T. Davies

6.3 – WHEREAS the Chilliwack Office has requested fans and the Finance Committee has reviewed options, BE IT RESOLVED that we purchase two Honeywell Tower Fans 40 in. for $140.                   T. Davies

6.4 – WHEREAS the Teachers Education Program Student Association has submitted a Fund Claim totaling $515.00 for their student graduation celebration, BE IT RESOLVED that we fund them $190, pending approval by the Finance Committee.                        T. Davies

6.5 – WHEREAS the governance committee has drafted the Representative Accountabilities and Discipline Process Policy and an associating Management Establishment Policy. BE IT RESOLVED that we approve of these policies as presented.     G. Stickland          

6.6 – WHEREAS the UFV Health Club and Dance Club has submitted registrations packages that have been approved by the VP Internal. BE IT RESOLVED THAT we approve their registrations and semester funding.                G. Stickland

6.7 – WHEREAS our VP Social is taking an official two weeks stress leave.BE IT RESOLVED THAT we appoint Natalia Deros as Interim VP Social from now until June 17th.                                                     S. Potter

6.8 – WHEREAS the Visual Arts Student Association requires a maximum of $538.58 plus tax ($603.21 total) to paint a mural on the back wall of Aftermath.BE IT RESOLVED THAT we fund them a maximum of $603.21 from the Aftermath budget pending the Finance committee’s approval.                                                                     S. Potter

6.9 – WHEREAS the committee structure policy is needed to comply with our direction of the committees and new external committee members. BE IT RESOLVED THAT we approved the committee structure policy.               S. Potter

6.10 – WHEREAS Gallivan and Associates have invited two delegates from the Student Union Society to their conference, June 3-6, 2013 free of charge BE IT RESOLVED THAT the SUS board send two delegates.                       S. Potter

6.11 – WHEREAS there is a CASA conference in Lethbridge Alberta on June 28-July 1st BE IT RESOLVED we send our President and Vice President Academic to the conference.                                                S. Potter

6.12 – WHEREAS the UFV Health Club has submitted a funding claim for $100 semester funding BE IT RESOLVED THAT we approve the claim for $100.                                                                           S. Potter

Reports

4.1 – Advocacy Committee                                                                                     K. Hendricks

4.2 – Events Committee                                                                                       Z. Soderstrom

4.3 – Executive Committee                                                                                            S. Potter

The executive met on the 24th. Shane called briefly from his conference.  The main thing talked about was CASA. As stated in the minutes, CASA expressed their confusion as to the current SUS board composition, thinking Carlos had continued on as our President and our lack of participation spoke to our disinterest in the organization. They were very pleased to see that the SUS had sent two delegates who were such active participants in the conference and looked forward to building a strong relationship. Kristianne and Shane have brought back connections that can lead on to be very fruitful.

Shane announced to the executive that he was appointed as the secretary of the CASA Board. It was discussed that SUS should look towards sending more delegates to future conferences and make them a larger priority, but nothing was decided.

One motion was passed. The Professional Electronic Sports Club was approved.

Another motion to set up weekly one on one meeting was tabled.

-Greg Stickland.

4.4 – Finance Committee                                                                                           R. Petersen

4.5 – Governance Committee                                                                                   G. Stickland

The committee split a section of the Representative Accountabilities Policy into its own policy, the Management Establishment Policy. The first draft of the Elections Policy will have been presented by this current Board meeting, but it will require many drafts before it is completed. The committee is also reviewing the formatting of our policies and drafts.

4.6 – Student Centre Project Report                                                                                S. Potter

4.7 – Strategic Planning Committee Report                                                                       D. Ellis

4.8 – General Managers Report                                                                             M. McDonald

Of particular note these past two weeks, Darlene has begun preparing all financial documentation for our upcoming audit, settling accounts for H&D, and sent forth an invoice to MSRH as per our contract agreement.  Megan has continued regularly updating our social media and, in conjunction with Liz in our Chilliwack office, designed/updated a number of marketing materials.  After returning from vacation and catching up on correspondence, I’ve spent time liaising with different parties regarding the SUB and several business/service proposals.

The next regular SUS Board meeting will be held on the CEP Campus, Friday May 31st, 2013 at 9:30 a.m. – 12:30 p.m. in room A1424
Agenda: {TBA}

April 19th meeting minutes: Download

April 5th meeting minutes: Download

March 15th meeting minutes: Download

March 1st meeting minutes: Download

* Please note all Board meetings are scheduled for 9:30 a.m. unless otherwise noted, and the location rotates between the Abbotsford, Chilliwack CEP campuses, and Mission Campus.