Steps for Reservation

  1. 1. Make sure your Club or Association is registered and acknowledged by the SUS
  2. 2. If the event being planned involves the consumption of alcohol, it is mandatory to submit an event request to UFV Student Services Department through the UFV-My Campus Life Portal.
    The event must be approved by the UFV Student Services Department and by UFVSUS in order to proceed.
  3. 3. Visit the Club or Association reservation portal and submit a reservation (only Club or Association executives can submit a reservation request)
    1. 3.1 Please be as clear and extensive as possible, this will make all your process smoother. At this point your reservation status is as “requested” but the reservation is “not completed yet”.
    2. 3.2 If necessary you will receive an email from the SUB Facilities team requesting more information about your event.
    3. 3.3 Provide all information requested by the SUB Facilities Team
  4. 4. SUB Facilities Team will send you the event contract
  5. 5. Read, sign and send back the contract to the SUB Facilities team.
  6. 6. The SUB Facilities team will confirm your reservation (please keep this confirmation email available for any inquiries)
  7. 7. Enjoy event!
  8. 8. Clean up all garbage and all equipment used during the event
  1. Note: This includes UFV Departments & Societies and Public & Community Members
  2. 1. Submit a reservation request through appropriate portal.
    1. 1.1 Please be as clear and extensive as possible, this will make all your process smoother. At this point your reservation status is as “requested” but the reservation is "not completed yet"
    2. 1.2 If necessary you will receive an email from the SUB Facilities Team requesting more information about your event
    3. 1.3 Provide all information requested by the SUB Facilities Team
  3. 2. The SUB Facilities Team will send you a quote and an event contract
  4. 3. Read, sign, and send back the contract to the SUB Facilities Team
  5. 4. The SUB Facilities Team will confirm your reservation (please keep this confirmation email available for any inquiries)
  6. 5. Enjoy event!
  7. 6. Clean up all garbage and all equipment used during the event

Note: SUS does not support external or commercial institutions or other societies booking spaces through student groups (fronting).

Please select one of the following

Reservation Request

  • Select this option if you are a registered Club or Association and are acknowledged by the SUS looking to submit a booking request.

  • Select this option if you are a Department or Society of the University of the Fraser Valley looking to submit a booking request.

  • Select this option if you are an External Organization or community member looking to submit a booking request.