UFV Student Union Society Student Organizations… to gather with your UFV colleagues who have similar interests.

If you are interested in joining an existing student organization, kick-starting a defunct one or even starting a new one, contact us at abbyassist@ufvSUS.ca.

The SUS Clubs and Associations Registration Package is available below or for download on the Downloads page of our website.

The Student Union Society helps fund the official UFV Clubs and Associations which are created by, and run by, our members.

Existing or re-starting Clubs and Associations should contact the SUS VP Finance at vpfinance@ufvSUS.ca to discuss the status of their financial accounts with the SUS.

 

Student Organizations Registered in the Winter and Summer 2011

• Aiding Communities Everywhere Club
• Biology and Chemistry Student Association
• Chinese Culture Club
• Computer Information Systems Student Association
• French Club
• Teacher Education Program Student Association
• Ultimate Frisbee Club – Captain/President Lambert Luong, luong.lambert@gmail.com; Vice President An Luu, an.luu@hotmail.com
• Visual Arts Student Association

Student Organizations Registered in the Winter and Summer 2011

• Accounting Students of The Fraser Valley
• Agriculture Student Association ( ASA )
• Aiding Communities Everywhere Club
• American Sign Language Club
• Atheists, Skeptics and Humanists
• Baha”i’ Global Forum
• Baker House Residents Association
• Business Admin Students Association ( BASA )
• UFV Bhangra
• Bio & Chem Students Association ( BCSA )
• Chinese Culture Club
• UFV Climbing Club
• Computer Information Systems Student Association ( CISSA )
• UFV Cricket Club
• UFV Dance Club
• Dental Hygiene Student Association
• English Corner Club
• English Students Association
• Fashion Design Student Association
• Fraser Valley Footbag Club
• UFV Giddha Club
• Geography Undergraduate Society ( GUS )
• Association of History Students ( AHS )
• UFV Hockey Club
• Human Resource Student Society
• International Friendship Club
• Japanese Language Club
• Kazakh Students Club
• Library & Information Technology Student Association ( LIBTSA )
• Oxfam Club
• RPG and Board Games Club
• Safety Awareness
• Sales & Marketing Students Association
• Social Work Student Association ( SWSA )
• South Asian Peer Network Association
• Student Psychology Association ( SPA )
• Students for Sustainability
• University Christian Ministries
• Visual Arts Student Association

And Some Groups from the Past…

• Adrenaline Anonymous
• Aerospace Students Association
• Amnesty International
• Anime
• Association of Students of Philosophy
• Association of Supervision and Curriculum Development
• Big Kids Club: Early Childhood Education
• Campus Bible Study
• Conservative Campus Club
• Creative Writers’ Club
• Criminal Justice S.A.
• Dr. Who Fan Club
• Indo Canadian Culture Club
• International Development
• Judo Canadian Club
• Karaoke Club
• UFV Karate Club
• Kinesiology and Phys Ed S.A. 
• Modern Languages
• UFV Mosaic Club
• Muslim Students Club
• Nachdiyan Shokeen Muttiarian Dance Club
• Neighbourhood Care International Association
• Nursing Student Association
• O Leaders Club
• Physics Student Association
• Political Science S.A.
• Pride Network
• Rugby & Football Club
• Skate & Snow Club
• Street Hockey Club
• Student Outdoor Life and Recreation
• Teaching English as a Second Language Student Association
• Theatre Student Association
• TTC ( Trades ) Club
• Video Game Club

There are a number of  ways YOUR SUS can help YOUR Student Organization!

• Your SUS can stamp your POSTERs for display around the University, book a Boardroom for a meeting and has photocopy & fax services for all registered UFV SUS Student Organizations.
• Duly registered SUS Student Organizations get a $10 per semester printing credit!
• A SUS Club or Association can hold meetings at AfterMath social house! If six ( 6 ) or more members show up for a meeting you get 15% off the bill.
• UFV SUS Student Organizations can raise funds by hosting events at AfterMath social house! Come up with a theme, offer deals like a “Beer & Burger” special and bring in some entertainment… voila you’ve had some fun and raised some funds at the same time! * AfterMath social house is available for private C&A events too!

Book all AfterMath functions through the manager by stopping in at AfterMath, by email at aftermath@ufvSUS.ca or at UFV local 4649.

SUS Student Organization Governance Guidelines
In order to become an official Student Organization within the UFV community, a group must either register with UFV Student Life, or the Student Union Society. There are benefits to registering with both, and this document outlines what is required to register with the Student Union Society. 

Types of Student Organizations recognized by the SUS: 
The SUS registers two designations of Student Organizations: Clubs and Associations. 

An Association is a Student Organization which is linked to a UFV Department, with the majority of active students being involved with that department, and a UFV faculty or staff member signing the registration package. Examples of Associations are: Business Administration Student Association, Baker House Residence Association, and the Kinesiology & Physical Education Student Association.

A Club is any other Student Organization. A Club can be about anything, focus on anything, and do anything, as long as they work to improve the campus environment and student experience at UFV and do not violate any laws, or policies of the University or the Student Union Society.

Registration 
To register, a Student Organization must fill out and submit a complete Registration Package. If funding is also desired, the package must be submitted before the funding deadline of that semester. A complete Registration Package includes a membership list of at least 25 current students ( as of that semester ), and a constitution.

A Club or Association must be run by a SUSociety Member in Good Standing, which means that the person is a student at UFV, is enrolled in at least one class in each semester that they hold the position, and that there are no disciplinary actions against the student by the SUS or UFV. Non-students may be executives or members of any Student Organization, but they may not be the President (or head-person), or a signing authority.

Associations must submit a comprehensive constitution, which is vetted and accepted by the sitting Governance Committee of the SUSociety. The SUS will help Student Organizations in writing their constitutions.

Once registered for a semester, Student Organizations may request funding additional to the amount allotted when their registration is accepted, or any other form of assistance from the Society.

Clubs must submit a complete Registration Package every semester in which they require funding or assistance.

Associations must complete a full Registration Package once per academic year. Their initial funding allotment will be forwarded upon acceptance of that Registration Package, and in subsequent semesters for that academic year a Verification Form will be completed if further semesterly funding is required.

Any Student Organization which fails to submit a Registration Package or Verification Form for three consecutive semesters will be deemed inactive.

Semesterly Funding Guidelines
Clubs and Associations are eligible to receive a lump-sum of Semesterly Funding each semester, should they register before the given deadline. This is not the only funding an organization can receive, but it is subject to a separate policy to govern its tracking and accounting. 

• Clubs receive $100 each Semester in which it is registered with the SUSociety.
• Associations receive $175 each Semester it registers with or submits a Verification Form to the SUSociety.

To receive the appropriate SUS funding for a semester, an Organization must complete a Student Organization Registration Package by the required deadline, which is approximately 45 days from the start of the semester, or complete an Association Verification Form (Associations only).

After completing this form, Student Organizations can then claim the funds immediately with a Student Organization Claim Form, or bring in proof of expenses through receipts that must be signed specially (see the Student Organization Receipt Claim Guide).

Funds are then given to the recipient once the claim has been verified. If the money was claimed through the Form, receipts totalling the Semester Allotment must be provided. If the receipts given do not meet the total, then the balance must be given back to the Student Union Society. Should funding have been released through receipts, then proof is no longer required.

Should receipts not be provided, the Student Union Society will withhold Semester Funding and not approve any Funding Requests put in by the specific Organization.

To request funds above and beyond the initial allotted amount, an organization must fill in and submit a Funding Request Form. The amount requested is not limited by any SUS policy but we do have our own budgets to consider when granting funds. These proposals must be approved at a Board Meeting, which occur every two weeks, before the cheques are requested.

 

• Student Organization Registration Form
• Funding Request Form
• Student Organization Fund Claim Form
  
• Association Semester Verification form

The SUS Student Organization Registration

1. Student Organization(required)
2. Date Submitted(required)
3. Semester
4. Fall Winter Summer
5. PDF Membership list ( you need 25 members to register with the SUS )(required)
6. Constitution Form(required)
7. Focus of SO
8. Cultural Political Advocacy Volunteer Hobby/Interest Sports Academic Religious Arts Other
9. Student Organization Disclaimer - 1: We recognize that our organization will be solely responsible for our financial management, and that the SUS is not responsible for our financial management, including loss or damage, expenses and any contractual commitments.
10. Yes No
11. Student Organization Disclaimer - 2: We recognize we are expected to operate the Organization in such a manner that it will not contravene the Constitution, By-Laws, and procedures of the Student Union Society.
12. Yes No
13. Student Organization Disclaimer - 3: We recognize that we are expected to obtain, at the Organization’s own expense, insurance for our off-campus events as required by the Student Union Society.
14. Yes No
15. Student Organization Disclaimer - 4: We recognize that we are bound by the Individual Rights Protection Act, and by the Canadian Charter of Rights and Freedoms.
16. Yes No
17. Student Organization Disclaimer - 5: We recognize that Clubs and Associations that have been inactive for one year ( three [ 3 ] semesters in a row ) will have their accounts closed, and reset to a balance of $0.00.
18. Yes No
19. Student Organization Disclaimer - 6: We recognize that unused funding from one semester’s allocation to the Student Organization will be recovered by the Student Union Society unless prior rollover approval is granted by the sitting Student Union Society Board.
20. Yes No
21. Student Organization Signing Authority
22. Student Organization Signing Authority - 1: Name, SO Position and email.(required)
23. Student Organization Signing Authority - 2: Name, SO Position and email.(required)
24. Student Organization Signing Authority - 3: Name, SO Position and email.(required)
25. Student Organization Signing Authority - 4: Name, SO Position and email.
26. Student Organization Signing Authority - 5: Name, SO Position and email.
27. Student Organization Faculty Representative ( For Association Use Only )
28. Proposed Budget
29. Activity Proposed
30. Activity Proposed
31. Activity Proposed
32. Activity Proposed
33. Activity Proposed
34. Activities that took place in the previous semester
35. Methods of Publicity
36. Recommendations for event organizers stemming from your experience
37. Information for ufvSUS.ca(required)
38. Will your Organization be applying for SUS funding over and above the original $100/$175 registration funding offered?
39. Yes No

 

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